Actions Still In Effect (ASIE's)
The ExCom declares as a Standing Order that it
establishes a specific body of ExComm actions designated as
Memphis Mensa Actions Still In Effect, or Standing Orders, which
will remain in effect beyond the current term of office unless
rescinded by majority vote of the ExComm. In order to qualify:
- These Orders must be designated as such at
the time they are proposed.
- Any such Order must not conflict with
bylaws or other authority.
- If adopted, the Order must be published in
the following newsletter and on the web site, and will become
effective the following month.
(Approved 10/10/2006, 4-0)
The ExCom declares as a Standing Order that
the following additional procedural rules are adopted, as part of
the appointment and charter of the Nomination and Election
Committees.
- All Election Committee members shall have
available blank ballots and envelopes, as well as a list of
member names and numbers, in order to facilitate voting by
members. These shall also be available at the Election
meeting for on-site voting.
- All ballots received must be in a sealed
envelope that is clearly identified, by (at least) member name
and number, for verification of voter eligibility. A
second envelope may be used but is not required.
- All ballot envelopes are to be held as
received, unopened, until the voting deadline, which is 30
minutes past the scheduled start time of the Election membership
meeting (normally in January). At that time, they are to
be checked against the latest membership list received from AML.
Ballot envelopes
that were received on time, with the proper information, and
that match the list of members in good standing shall be opened
and the included ballots removed and placed, still folded, into
a single, common box. After all ballot envelopes have been
opened and all eligible ballots are in the box, the ballots
shall be mixed or shaken, to preserve anonymity.
- Ballot envelopes received late, or without
the required information, or that do not match the list of
members in good standing shall be marked "VOID" or
"LATE" as appropriate, and set aside unopened.
- Eligible ballots shall be removed from the
box, examined for validity, and tallied. Ballots [that
contain more than the allowed number of votes, including
write-ins, or that contain extraneous comments or remarks, or
write-in names that are not members of Memphis Mensa,] judged
invalid by the Election Committee according to the bylaws
specifications shall be marked "VOID" and set
aside without being counted. Valid ballots shall have their
votes tallied. The five candidates receiving the highest
vote totals shall be declared elected. If necessary, a tie
vote may be decided by the Election Chair by a coin flip.
- Any voided ballot envelope/ballot shall be
marked or tagged with the reason for rejection, and made
available for inspection at the current and next following
meeting.
- The Chairman of the Election Committee
shall certify the results of the election to the (past) LocSec,
and shall have the complete election results published in the
next possible issue of the Memphis Mensa newsletter.
- The (past) LocSec shall report the election
results to the RVC and National Mensa, as provided in the
bylaws.
(Approved 10/10/2006, 4-0)
(Modified 11/14/2006)
The ExCom declares as a Standing Order a
Policy that Draft Summary Minutes should be printed in the very next
newsletter, unless the ExCom votes to delay.
(Approved 10/10/2006, 4-0)
The ExCom declares as a Standing Order the
following PRINT JOB POLICY
- The Publisher or Editor, in consultation
with the Treasurer or LocSec, may offer printing and associated
processing services to other organizations for the purposes of
recovering costs, converting part of our capital investment back
to cash, and earning money for the Treasury for our labor in
producing the work.
- The Editor or Publisher is responsible for
estimating the actual cost of the job, including use of the 8550
printer and other machines; supplies, including ink, paper, etc;
startup and waste; overhead, including refreshments for workers;
and the value of (volunteer) labor. Arrangements for any
additional volunteer help required should be made before a bid
is submitted.
- The Treasurer or LocSec must verify the
calculations and approve both the bid and the payment
arrangements. Bid price must allow at least 40% over cost
of consumables, to support startup and overhead.
- All funds received must be paid to the
treasury, or be represented by receipts for job-related
purchases.
(Approved 09/08/2007, 3-0)
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